Resource pages are web pages for documents. A Resource page can have files attached or be entirely converted to digital content and used instead of the original downloadable file. A resource can be a single web page or turned into a booklet style multi-page resource with an index and child pages.
On this page
- Using Resource pages
- Why convert a PDF into a resource
- Make your media file 'no index'
- Creating a Resource page
- Creating a multi-page Resource page using Resource standard pages
- See this live on the CMS Components Guide
Using Resource pages
Do
- Create a Resource page for your PDF files.
- Use a Resource page for documents that will be updated with newer versions. By always linking to the resource URL (and not the PDF file URL) customers will always see the latest document version.
- Consider converting a PDF file into a Resource web page by moving all the content on to the Resource web page. You may attach the PDF file to the Resource page if it is still considered necessary.
- Use the multi-page resource template for larger documents to create a booklet style digital resource.
- Add multiple PDF documents to a single resource page if they are all related and a single overview can summarise all the attached documents.
Don't
- Create empty Resource pages without text that summarises the attached file.
- Leave resources to become out-of-date. Set reminders to alert relevant reviewers to check content is still accurate.
Why convert a PDF into a Resource
You can move the content from within a PDF on to a Resource web page instead. It is usually best practice to convert PDF documents into Resource web pages because:
- Search engines, like Google, are better able to search and index web pages than PDF files.
- HTML is a responsive and adaptive format, meaning that the content usually displays better on mobile devices.
- Web pages are usually more accessible and easy to navigate.
It is not always appropriate to convert a document into a Resource web page. Examples of when content shouldn't be converted include:
- Resources that are intended to be printed and distributed, such as classroom posters.
- Resources that have been translated into other languages for a specific audience and purpose and that language isn't supported by the CMS.
Make your media file 'no index'
You can prevent your Media Library file and your Resource page from displaying as results on search engines like Google. To do this, check the box 'noindex' on your Media Library file.
1. Edit your Media Library file in the Media Library
2. Select the Noindex check box
3. Save the change to your file
Note: leaving 'noindex' unchecked will allow search engines to index your PDF.
Creating a Resource page
1. Go to Manage > Content > Add content
2. Select the Resource content type from the list
Like a Standard page, you will need to fill in the template to create your Resource page.
3. On the Content Tab enter the following details:
- Title: Title of your document in sentence case
- Heading (optional): A heading for the document
- Summary: A brief outline of the document
- Content Block (optional): Used to add additional details for the document such as table of contents or the executive summary if needed
You also have the option to add Links to other relevant Resource pages (content links or managed links).
4. Next, on the Resource tab
- Select a Resource type from the Drop down list
- Resource media, click Add media to choose your media file from the library
Note: do not upload your media here as doing so will omit details such as Agency and Editorial group
- Select the Publication Date or Release date for your Resource
- Add the Version for the document, if this is the first time published, type 1
5. On the Media tab
Optional - You have the option to add a Hero banner image for your Resource page
6. On the Tags tab
- Select the Agency that owns the Resource
- Tag a Topic that is relevant to the audience. You can have more than one.
7. On the Connections tab
- Select the Parent page for your Resource page, for example Resource library or Reports page
8. On the right hand side under the Governance accordion:
- Select the Editorial group responsible for the maintenance of the content
9. Scroll to the bottom of the page and click Save to create your Draft
Live example: See a live example of a Resource page
Creating a multi-page resource page using resource standard pages
A multi-resource page consists of Resource standard pages tagged to a Parent Resource page. These child resource pages are also referenced as 'chapters'.
1. Go to Manage > Content > Add content > Standard Page
2. Select the Standard page: Resource standard page from the list
3. On the Content Tab enter the following details:
- Title: Title of your document in sentence case
- Heading (optional): A heading for the document
- Summary: A brief outline of the document
- Content Block (optional): Used to add additional details for the document such as table of contents or the executive summary if needed
4. On the Media tab
Optional - You have the option to add a Hero banner image for your Resource page
5. On the Tags tab
- Select the Agency that owns the Resource
- Tag a Topic that is relevant to the audience. You can have more than one
6. On the Connections tab
- Select the Parent Resource page you have already built
7. Over on the right hand side under the Governance accordion
- Select the Editorial group responsible for the maintenance of the content
8. Scroll to the bottom of the page and click Save to create your Draft
This will create a new chapter page for your parent Resource page. It will automatically add navigation at the bottom of the parent Resource page and include a card to navigate to the chapters on the Parent page.
You can now repeat the above process for each chapter for your resource.
You will need to push all of your Resource pages, Parent and all children through your agency publishing workflow.
Live example: See a live example of a multi-page resource
Reorder multi-resource child pages
After you have created several resource standard pages you might want to change the order they display in. To change the order of child pages:
- Go to the top right of your main Resource page and select Tasks > Children.
- Drag and drop child pages into the order you would like them to display.
- Click the Update child order button. It may take a couple of minutes for the update to process.
See this live on nsw.gov.au
Check out Resource Template to see how this works on a live page.
Live examples from agencies
You can see live examples of how agencies have applied the resource templates to their content.
Single page examples
- Department of Communities and Justice volunteer recognition guidelines – has a single PDF document attached and related links.
- NSW Government's Special Commission of Inquiry into the Drug 'Ice' – has multiple PDF documents attached.
- Create NSW 2021-2022 Year in Review – has a single PDF document attached and hero banner image.
- NSW Government's Review of grants administration in NSW – has multiple PDF documents attached.
Multi-page examples
- NESA's Complaint handling policy and process – has no PDF documents attached.
- NESA's Privacy Management Plan – has multiple PDF documents attached.
- NSW Treasury's Women's Opportunity Statement – has a single PDF document attached.
Need any more help?
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