I want to use the Default Events Template to create an event

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The Default Events Template allows site visitors to search, filter and browse for events that they are interested in. These events can be imported from a third party (like the Australian Tourism Data Warehouse), or manually created by content editors. Once an event is created, they will show up on the event finder, and visitors can learn more about a specific event on its dedicated event details page.

On this page


 

Before you start

An events finder component will need to be set up to before you create events, as this is where events will be listed. If an events finder has not been set up, you'll need to either:

  • create an events finder on a landing page to allow your customers to search, filter and browse for events, or
  • submit a content change or update request to ensure the events you create are displayed in the events finder. Include the link to the landing page where you want to display the event finder in the URL field.

 

Using the events template

Do

  • Ensure the title accurately reflects the event and includes the type of keywords that users will search for and understand, for example, Griffith ceramic painting workshop.
  • Only include content that directly relates to the event.
  • Provide clear and accurate event information such as date, time, location and cost. You could also include any relevant additional facilities such as parking, nearby toilets or ATMs and wet weather details for outdoor events.

Don't

  • Do not use technical terms or industry-specific language that's not widely understood.
  • Do not have more than one event in the same event page.

 

Setting up your event

You will need to work through the following tabs (Content, Event, Media, Tags) to finish creating your event. Some fields are mandatory.

Content tab
  1. Enter a title for your event in the mandatory Title field.
    • The event title forms the end of the URL and appears in the breadcrumb at the top of the page.
    • This same title will also show with the event listing in the event finder.
  2. Enter a summary for your event in the mandatory Summary field.
    • This summary will show in the event finder as part of the event listing.
  3. Choose how users can access the details of the event in the mandatory Select where the event details will appear field.
    • If nsw.gov.au is selected, then the events details page will be shown when a user selects the event from the event listing page.
    • If Link to an external website is selected, then an external third-party webpage will be shown when a user selects the event from the event listing page.
  4. Enter the date of your event in the mandatory Date range field.
    • Provide the starting date and time in the mandatory Start date fields. If there is an ending date and time, provide the details in the End date fields.
    • When an event is ongoing, leave the End date fields blank.
    • When the date is to be confirmed, select the Event dates to be confirmed checkbox.
  5. Enter a description for your event in the optional Event description field.
Event tab
  1. Enter a cost for your event in the optional Cost field.
    • If the cost is unknown, leave the fields empty.
    • If the event is free, enter 0 in either the Minimum cost or Maximum cost field.
    • If the cost is fixed (e.g. $10.00), enter the number in the Minimum cost field.
    • If the cost is a range (e.g. $10.00-$50.00), enter the lowest number in the Minimum cost field, and the highest number in the Maximum cost field.
  2. Specify if the event is virtual or in person.
    • Check the In person event checkbox if the event is happening at a physical venue.
    • Check the Virtual event checkbox if the event is happening online.
    • The selected option will be displayed on the event details page.
  3. To show an event location, complete one of the following:
    • Enter the location of the event in the Location field.
    • Start typing an address in Event address field, then select the address from the dropdown options.
    • Enter the latitude and longitude coordinates of the location in the Lat/Long fields. If this field is populated, a map for the event will also be shown on the event details page.
    • For online events, don't complete any location fields.
  4. Enter the contact details for the event.
    • Provide the name of the event organiser in the Hosting organisation field.
    • Provide the name of the person who can be contacted for event information in the Contact name field.
    • Provide the email address that be contacted for event information in the Contact email field.
    • Provide the number that can be contacted for event information in the Contact phone field.
    • Provide the social media links for the organiser or event, including Facebook, Instagram, Linkedin, Twitter/X, or Youtube, in the Socials field.
  5. Add a booking link for your event in the Event booking URL field.
    • If no link is provided, there will not be a booking button on the event details page.
    • If a link is provided, there will be a booking button shown on the event details page.
  6. Add accessibility features of your event by selecting the appropriate option in the Accessibility drop down. You can select multiple options.
  7. Use the Amenities drop down to select which facilities will be available at your event.
Tags tab

The 3 mandatory fields you need to complete in this tab are Agency and Topic. It is optional to add other relevant tags such as Region or Audience.

Agency (mandatory)

  • Start to type the name of your Agency and select from the drop down options list.
  • You can choose more than one agency however, the first one listed will be the main agency for the content and will receive the Google Analytics data for the page.

Audience (mandatory)

  • You must select 1 or more audience types, that your content is relevant for.

Topic (mandatory)

  • You will also need to select at least one Topic tag that is relevant to the content.
  • Tags are only used to group related content together and do not play a part in SEO.
Media tab

Add an optional image for the event by selecting the Add media button in the Hero image section.

  • Only one image can be uploaded
  • An image of 1920 x 1080px is recommended.
  • The uploaded image will be shown with the event listing in the event finder, as well as the event details page.

 

Link events to an events finder

All events created should be linked back to an events finder so that it can be found by your customer.

To do this, the parent page of the event will need to be configured by a content administrator or editor. Submit a content request or update so we can do this configuration for you.


 

Live agency examples

You can see live event examples on event listing pages and components:

 

Need any more help?

If you have any questions, or require assistance with anything mentioned on this article, submit a request via the webform.

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